Project Coordinator Position

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Role Summary:

This hybrid role combines maintenance supervision and operational coordination, supporting both field operations and business processes. The individual will oversee day-to-day maintenance activities, supervise crews, coordinate schedules, manage client communications, and support the Operations Manager to ensure efficient workflow, project completion, and excellent client service.

Projected start date: 2/15/2026

Salary: $65,000-$85,000 (Based on experience)

Essential Functions and Responsibilities:

• Manage and oversee day-to-day maintenance operations.
• Develop and maintain project schedules; assist in communicating schedules internally and externally.
• Supervise maintenance crews and on-site activity; provide daily updates to clients.
• Pre-order job materials and prepare detailed work orders for maintenance crews.
• Review, process, and manage change orders as needed.
• Approve timecards and credit card expenditures daily; prepare AIA pay applications monthly.
• Review and mark up blueprints prior to construction or maintenance work.
• Assist the Operations Manager in planning, organizing, and coordinating business operations.
• Maintain client, customer, contractor, and supplier management systems.
• Provide recommendations for process improvements and increased performance.
• Stay informed on current market trends and industry forecasts.
• Coordinate with different departments to optimize workflow and productivity.
• Book travel, lodging, and transportation for traveling crews prior to project commencement.

Pavement Solutions, LLC Specific Duties:

• Coordinate daily dispatch and crew schedules with the Operations Manager.
• Manage digital storage of project closeout and punch-list documentation, coordinating with superintendents and foremen to collect necessary data.
• Notify clients, including Capital Project Partners, of upcoming scheduled work.
• Attend weekly client schedule meetings with Capital Project Partners.
• Track one-crew actuals and assist in compiling job costing for ongoing projects
• Coordinate lodging and travel arrangements for all traveling crews prior to project start.
• Participate in weekly Operations EOS L10 meetings and complete all assigned tasks.
• Support estimating and accounting departments as time allows.
• This job may require limited travel

Competencies and Qualifications:

• Proven experience in construction business operations.
• Strong leadership and team management skills.
• Excellent oral and written communication, social, and presentation skills.
• Strong problem-solving, analytical, and decision-making capabilities.
• High self-initiative with the ability to work effectively under pressure and minimal supervision.
• Proficiency with Microsoft Office and general office equipment.
• Proficient in project management software and blueprint reading.
• Knowledge of safety regulations, quality standards, budget management, and job costing.
• Physical capability to stand or sit for extended periods as required.

Pavement Solutions, LLC is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions at Pavement Solutions, LLC are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, gender identity, sexual orientation, national origin, age, marital status, or non-job-related disability.